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Incomes Register and new online service introduced for adult education allowances in January 2020

We will begin using payroll information in the Incomes Register to determine adult student allowances from the start of 2020 onwards. At the same time, we are updating our online customer service for adult students in order to provide better customer service and simplify the process of applying for allowance.

Applications for adult education allowance can be made easily in the online service. Launched on 2 January 2020, the new online service has been given a slightly new visual look, but all your previously submitted information is still available.

We will use payroll information in the Incomes Register to process applications for full and adjusted adult education allowance for employees. In most cases, you will no longer need to supply a payroll statement with your application when applying for these forms of allowance.

When filling in the application, you will be able to view your payroll information in the Incomes Register which we use to calculate the amount of allowance and which are taken into account as additional income while on allowance. When applying for adjusted allowance, any available payroll information are counted as income for that month of allowance on which they have been paid. If you instead want the income to be counted for the month when work was performed, enclose in the application a payroll statement of your earnings for that month of allowance.

Signing in to the new online customer service from 2 January 2020 onwards

User IDs no longer in use

Your personal user ID for the current online service will no longer be in use. From now on, authentication to the service is done in the suomi.fi service using your personal online banking codes, mobile certificate or certificate card.

 

Incomes Register and applying

 

The Incomes Register is a joint database for public authorities that pools together information on wages and salaries. In the future, it will also include information on pensions and allowances. The Incomes Register simplifies the reporting of wages and salaries to various authorities as the employer/payroll manager no longer needs to report the same information repeatedly. To citizens, the Incomes Register helps speed up processing of matters with public authorities as decisions on benefits are based on more up-to-date information, for example.

The Employment Fund has used information in the Incomes Register as of the start of 2019 in billing unemployment insurance contributions from employers. As of the start of 2020, the Fund will also use the information in processing adult education allowance applications.

In addition to the Employment Fund, the Incomes Register is used by authorities such as Kela, the Tax Administration and Statistics Finland.

Learn more about the Incomes Register

The Employment Fund has used information in the Incomes Register as of the start of 2019 in billing unemployment insurance contributions from employers. From 2020 onwards, the Employment Fund will use payroll information in the Incomes Register also to process adult education allowance applications from employees. From 2021 onwards, we will have access to information on benefits and pensions for use in deciding on granting allowances.

The Employment Fund has access to information in the Incomes Register to the extent necessary for carrying out its duties. When deciding on adult education allowance applications, for example, the Fund has access only to information necessary for the decision. In processing allowance applications, the Fund does not have access to information on wages or salaries that do not affect the entitlement to allowance.

The Employment Fund does not use the Incomes Register to decide on scholarships for qualified employees or adult education allowance applications from entrepreneurs.

You can browse and view your Incomes Register information when writing your application. If your information the Incomes Register contains errors, your employer must immediately correct the error. In such situations, you should contact your employer and ask them to correct the information.

If your application has been decided based on inaccurate information, you can appeal the decision using the appeal instructions enclosed with the decision. In your appeal, be sure to state that your Incomes Register information contained inaccuracies. You can also submit a payroll statement with the correct information directly to the Fund. Please note that decisions on adult education allowance must be appealed within 30 days. We will correct a decision based on inaccurate information after we have received the necessary information from you and your employer.

Please note that the Employment Fund can only access those information in the Incomes Register necessary to process the adult education allowance application.

The Employment Fund does not have access to payroll items that do not affect your entitlement to allowance. As a result, the Employment Fund’s information may differ from the information available to you in the Incomes Register.

The Incomes Register will be used to process adult education allowance applications from employees from 2020 onwards. In other words, if we received your application during 2019, the Incomes Register will not be used and your employer must report your payroll information separately to the Employment Fund (using the employer form or a separate payroll statement).

If you earn more than the limit of 250 euros (before taxes) per month during the allowance period, you must immediately notify the Employment Fund and cancel your full adult education allowance for that month. After this, you can retroactively apply for adjusted adult education allowance.

Any adult education allowance paid in excess will be recovered.

If you exceed the income limit, notify our customer service by phone or email.

Payroll information from the Incomes Register are counted as income for the month during which the income was paid. If you want the income to be counted for the month when the work was performed, enclose in the application a payroll statement of your earnings for that month of allowance.

 

Page updated: 27/11/2019